Registration guide

REGISTRATION GUIDE

The National Research Foundation of Ukraine forms a register of experts for conducting scientific and scientific-technical examination (evaluation) of scientific and technical research projects submitted to the Foundation’s competition of projects to receive grant support.

To be an expert of the Foundation you need to register in the “Expert’s registration program” and fill out a questionnaire. Please note, that expert’s personal information and scientific profile can be updated even after the questionnaire is submitted to the foundation.

To register a new user or authorize already registered one, you have to select one of the options “Sign up” or “Sign in”, respectively.

If you have any questions please contact us by e-mail: support@nrfu.org.ua.

Registration / Authorization in the “Expert’s registration program”

WARNING! There are minimum technical requirements for Internet browsers for the proper registration of the expert in the “Expert’s registration program”:

Opera – version not lower than 47, the current version is available at the developer’s website;
Firefox – version not lower than 55.0, the current version is available at the developer’s website;
Chrome – version not lower than 74, the current version is available at the developer’s website;
Microsoft Edge version not lower than 80, the current version is available at the developer’s website;
Safari version not lower than 13, the current version is available at the developer’s website.
Internet Explorer is not supported! Please use another browser!

Minimum requirements for other browsers are being specified!

On the authorization page, select the language you wish to fill out the form
(Ukrainian or English).
There are two options to authorize or register in the “Expert’s registration program”:
– through the Integrated Electronic Identification System (service id.gov.ua) – if you have a Ukrainian bank account or contract sim card;
– via email.

Registration / Authorization through SERVICE ID.GOV.UA

If the service id.gov.ua is used, you can choose one of the proposed ways of the identification via a BANK ID, MOBILE ID or file carrier with an electronic key. The chosen way of identification should be used every next time for entering into the “Expert’s registration program”. More information on this authorization method can be found at the service id.gov.ua page.

Attention! Bank ID, Mobile ID or file carrier with an electronic key should be provided by Ukrainian operators or bodies.

Registration / Authorization through E-MAIL

ATTENTION! Visiting the “Expert’s registration program” first time, you need to register. To register, select the button “Sign up now”.

Next, enter the email address to which you will receive the verification code for registration, click the “Send Verification Code” button, then check your email you provided earlier and copy the 6-digit verification code you received.

Be careful, copy only numbers without spaces! Enter the verification code in the appropriate field and press the “Confirm code” button. If you have problems submitting your code, click on the “Send New Code” button on the system and enter your new code.

Once your address is verified, enter your password and its confirmation below. This is the password that you will use to sign in. Please note the password complexity requirements (will be highlighted in red during entering password). Then click on the “Create” button to complete registration.

Attention! The “Change email” button should be used only if you decide to change your previously registered and verified address. The button is optional and should be used as needed only. Every next time, if you are already registered, use the email address and your password you entered during registration.

Protection of personal information

The system uses personal data. Personal data are not published anywhere, properly protected and used by the system only for its direct purpose and in accordance with the Law of Ukraine “On Personal Data Protection”.

FILLING IN THE QUESTIONNAIRE

Fill out the questionnaire by filling in the sections of the expert’s personal profile:

Section 1. “Personal information”
Section 2. “Scientific profile”
Section 3. “Research activity”
Section 4. “Education”
Section 5. “Employment and position”
Section 6. “Scholarly/research degree”
Section 7. “Academic rank”

ATTENTION! All mandatory fields are marked with a star *.

Please, before you move to the next section use the “Save” button. After completing the last section, you can view all completed sections in the Preview form.

Section 1. “PERSONAL INFORMATION

In this section, fill in the following fields:

“Title” (Mandatory field);
“Last name” (Mandatory field);
“First name” (Mandatory field);
“Patronymic or middle name”;
“Gender”;
“Date of birth” – if you are using Firefox or Chrome type only numbers and do not use any symbols like “.” or “/”. For Safari browser use “-” symbol and date format like  yyyy-mm-dd;
“Country of Permanent Residence” (Mandatory field);
“Citizenship” ;
“Email” (Mandatory field);
“Cell phone number” (for example, in the format +380671231234);
“Other contacts information” (for example: skype: myskypeaccount, viber: +380501231234, other).

Section 2. “SCIENTIFIC PROFILE

In this section, fill in the following fields:

  1. “Scientific-research profile (Orcid, Google Scholar, Scopus authors, etc)” (Mandatory field)  – Provide an active link (s) to the corresponding profile separated with a semicolon;
  2. “Hirsch Index” – Hirsch’s personal index can be found here, use SCOPUS, if possible;
  3. “Research experience, number of years”;
  4. “Total number of publications”;
  5. “Number of publications in Q1 and Q2 quartile journals”  – If you haven’t such publications, enter zero;
  6. “Total number of patents”;
  7. “Number of monographs published by SENSE publishers”;
  8. “Obtained research grants”;
  9. “Experience as a reviewer (peer review of scholarly papers, review of research projects) – Specify the subject matter of the examinations and the years of conducting them;
  10. “Curriculum vitae” (Upload CV in PDF or Word format, if possible).

Section 3. “RESEARCH ACTIVITY

In this section, fill in the following fields:

  1. “Specialisation” (Mandatory field) – Choose a specialty from the proposed options (you can enter the first letters of the specialty to shorten the list);
  2. “Number of publications in the field of expertise” (Mandatory field);
  3. “Keywords” (Mandatory field) – Provide up to 10 comma-separated keywords for your specialty;

Block: The most significant works published during the last 10 years (Enter not less than one publication):

  1. “DOI” (link) (Mandatory field); – please, note that not all DOI can be automatically processed
  2. “Keywords” (Mandatory field);

Block: The most important patents obtained for the last 10 years:

  1. “Patent number”;
  2. “Title”;
  3. “Keywords”;
  4. “Year of issue” (only year, for example, 2001).

Section 4. “EDUCATION

In this section, fill in the following fields:

Block: “Information on the university”:

  1. “Name of the university” ;
  2. “Country” ;
  3. “City” ;

Block: “Specialisation” ;

  1. “Faculty” ;
  2. “Specialty” ;
  3. “Diploma number”;
  4. “Date of issue” Year and month would be sufficient.

Section 5. “EMPLOYMENT AND POSITION

In this section, fill in the following fields:

Block: Information on the institution:

  1. “Name of an institution” (Mandatory field);
  2. “Institution’s subordination”;
  3. “Position” (Mandatory field);
  4. Institution’s EDRPOU code (Please enter 00000000 – 8 zero’s) (Mandatory field);

Block: Employment period:

  1. Date of employment (Mandatory field) –  if you are using Firefox or Chrome type only numbers and do not use any symbols like “.” or “/”. For Safari browser use “-” symbol and date format like  yyyy-mm-dd;
  2. Date of dismissal/Current employment. (If you presently working in the same institution) (Mandatory field(s)).

Block: Institution’s Address:

  1. City (Mandatory field);
  2. Country (Mandatory field);
  3. Zip Code (Mandatory field);
  4. Street, building (Mandatory field);
  5. Office phone number.

If necessary, you can add another place of work clicking button “+Add”.

Section 6. “SCHOLARLY AND RESEARCH DEGREE

In this section, fill in the following fields:

  1. “Scholarly/research degree” (Mandatory field);
  2. “Diploma number”;
  3. “Date of issue”.

Chapter 7. “ACADEMIC RANK

In this section, fill in the following fields:

  1. “Academic rank” (if you have not academic rank, chose from the proposed list the “No academic rank”);

PREVIEW OF THE EXPERT PROFILE

After completing the last section, you can verify the completed questionnaire before it will be submitted to the Foundation for consideration.
There are two fields for filling in (optional):

  1. “Could you recommend other potential experts?”
  2. “Consent to conduct project review free of charge”

If some data in the profile are incorrect, you can return to the filling in the questionnaire clicking on the button “Back”.

SUBMISSION

If the data in the profile are correct, you can submit your profile to the Foundation by clicking on the button “Submit”. After that, you will be informed about the successful submission of the completed questionnaire.

You will be notified about the consideration of your profile later through e-mail.
By clicking “Logout” you leave the registration and go to the main page of the Foundation.

 

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